Module 9: Testing Your Knowledge Welcome to Module 9: Testing Your Knowledge! Thank you for reviewing the New Advisor Training and Continuing Education Guide. It is recommended that you complete this quiz in one sitting, as your answers cannot be saved and returned to at a later point. The quiz will include two questions from each module. Upon completion of the quiz, you will receive a confirmation email providing each quiz question, your response and the correct answer. Your quiz results will also be shared with your Supervisor for professional development and training purposes. Good luck! All questions are required. First and Last Name Supervisor's First and Last Name UB Email Address Supervisor's UB Email Address 1. Which of the following is NOT an expectation of an Academic Advisor? Discuss the educational and career objectives suited to a student and his or her demonstrated abilities and expressed interests. Understand the relationships among courses, programs, undergraduate research opportunities, internships, study abroad programs and other academic experiences provided in and outside the university. Provide clear and accurate information. Assist the student with understanding the academic and administrative processes of the university and the nature of its academic programs. Give advice about courses and adjustment of course loads, including the prerequisites for subsequent courses for a student in his or her program. Encouraging the student to contact you before making any decisions that address obstacles or necessary actions in pursuing educational goals. Refer the student to other resources when appropriate.2. A student is an approved Business Administration major, a member of the University Honors College and an Athlete. Which advising office should the student consult each semester for course advisement and progress, strategies for academic success and to learn about opportunities to maximize his or her degree? The student needs to meet with Athlete Academic Services to ensure NCAA, Mid American Conference (MAC), and UB academic standards, rules and policies are followed. Athlete Academic Services additionally provides academic preparation and skill development, class scheduling, tutoring and monitoring of grades, attendance and progress toward degree. The student needs to meet with the University Honors College to ensure he or she remains in good standing with the Honors College and meets the requirements of the Honors College Curriculum, which includes the Honors Colloquium, Honors Seminars and Honors Experiences. The student needs to meet with the School of Management Academic Advisement Office to ensure he or she receives information on the major, UB Curriculum or General Education and degree requirements. The School of Management additionally provides access to the Undergraduate Learning and Resource Center and the Career Resource Center. All of the above. It is not uncommon for a student to have more than one Advisor or advising center. It is important for a student affiliated with more than one office or program to maintain regular contact with his or her program Advisor and the Advisor within his or her major(s) or minor(s). 3. A student expresses concern that one of his spring semester courses is not posted on UBlearns and he assumes he is not successfully enrolled in the course. Your correct response would be: Not all instructors utilize UBlearns. To ensure you are successfully enrolled in your classes this semester, check your official class schedule via your MyUB HUB Student Center, under My Class Schedule and the appropriate Term. Only online courses are posted on UBlearns. All other courses (Discussion, Lab, Lecture, Recitation, Seminar, Tutorial) do not utilize UBlearns. Your Lecture class would therefore not be posted on UBlearns. Given all instructors utilize UBlearns, you need to log into MyUB, in the upper right hand corner, use the Search UB and UB Directory feature, and type in the name of your instructor and obtain his or her contact information. Either via email or phone, reach out to your instructor to request that your class be added to UBlearns.4. You have been assigned a new student who needs registration assistance for her first semester of classes. What step needs to be taken to properly prepare for your advising appointment, including assisting the new student with registering for her first semester of classes. If the Orientation Data Form for the student has not been provided directly to you, log into the VZ Orientation Database to review (or print) the Orientation Data Form. This form provides the contact information for the student, major of interest, occupational career goal, if he or she is interested in Prehealth or Prelaw, and any self reported information on Advanced Placement, alternative credits or college coursework completed prior to his or her enrollment at UB. (To request access to VZ Orientation, speak with your Supervisor or send an email to Matthew Ardila Weigand, Director of Orientation, Transition and Parent Programs, and include your name, advising unit and UBIT name with your request.) Log into ImageNow to review if the student has high school and college transcripts (if applicable) to check for courses completed, grades received and current classes enrolled. Utilize TAURUS to verify any course articulations or SUNY General Education Courses not already identified on the Academic Advisement Report (AAR) of the student. (More information on TAURUS can be found in Module 7, Methods for Earning University Credit.) Verify that the HUB Student Center of the student accurately reflects his or her assigned Advisor and advising office and major or plan. As needed, utilize the appropriate Academic Advisor Resources Placement Guidelines to ensure the proper course placement for the student. (Appropriate course Placement Guidelines can be found on the Academic Advisor Resources website, under the Course Placement Guides tab.) All of the above.5. You are working with a student who is a heritage Chinese speaker. He shares with you that while he can speak the language, he cannot read or write Chinese. He asks what level of Chinese is appropriate for him to take at UB. The student should take CHI 104: Transitional First-Year Chinese. This course is designed for students who can speak Mandarin or any local dialect of Chinese but have only a little knowledge of reading and writing in Chinese. A heritage speaker does not imply that a student is proficient in the language. The student should contact the coordinator for the language with detailed information on their background for proper placement. In this case, Chinese is under the Linguistics Department so the student should contact the Department of Linguistics for placement information. The student should register for the appropriate level of Chinese that he thinks he needs, as all students are assessed during the first days of the course to determine if a student is found to be at a level too high or too low. If needed, the student is sent to the coordinator of the language for further evaluation or to move into the appropriate level. Hint6. Which students are eligible to participate in the Finish in 4 program? Students entering into programs that include a dual or combined degree, graduate degree or advanced professional degree, such as the Doctor of Pharmacy (PharmD), Occupational Therapy (BS, MS) and Bachelor of Science and Doctor of Dental Surgery (BS, DDS). Transfer students. Students who change their major or add extra components to their educational degree, such as study abroad (provided adequate timing and planning occurs). Full-time freshmen entering in a spring semester.7. Once a student files a UB FERPA Release Form, how often does he or she need to update this FERPA Release prior to graduation? Each semester. Each academic year. Not again, unless the student chooses to revoke his or her release prior to graduation.8. Entering appropriate advising notes on a student should include a summary of what transpired in an advising appointment (or quick visit) but should NOT include: Recommended courses. Referral to other campus offices (include name of office). Advice on changing a major. Advice to repeat or not repeat a course. Note of any impending AP, alternative or other transfer credits. Any petitions or forms submitted on behalf of a student (when appropriate). Personal information, such as whether a student has a specific illness or disability. If it is a Finish in 4 student.9. Which statement is NOT correct when describing UB's policies on Academic Load? A student typically takes 15 credit hours per semester to graduate in 4 years. A student is considered full time when registered for 12 credit hours or more. A student does not need to take 12 new credit hours in addition to a repeated course due to possible financial aid implications. A student can take no more than 19 credit hours in a fall or spring semester (unless granted permission from an academic advisor). A student can take no more than 8 credit hours per summer session, 14 credit hours per summer term and no more than 11 credits may overlap between summer sessions (unless an exception is granted from an academic advisor). A student can take no more than 5 credit hours in a winter session.10. Which statement about Adding, Dropping and Resigning courses during a standard 15 week fall or spring semester is NOT correct? Students may register for courses and make changes to their class schedule between the start of their enrollment appointment through the end of the seventh instructional day of classes. Calculation of the seventh instructional day of classes includes Saturdays, but does not include Sundays and holidays. Courses dropped during this period will not appear on transcripts for students. Adding, dropping and resigning dates each semester are only available on the Office of the Registrar calendar and are not available in the MyUB HUB Student Center for a student. (Office of the Registrar calendar information can be found at registrar.buffalo.edu under the Calendars tab.) Students who choose to resign from courses after the seventh instructional day of classes will be responsible for a financial penalty and receive a grade of R for each course resigned until the end of the resignation period. When resigning a course, students should determine if the course is impacted. Impacted courses cannot be repeated during a fall or spring semester (although some exceptions may apply if a seat is available on the first day of a fall or spring semester). (Further information on Priority Registration for Students Attempting a Course for the First Time can be found via the Undergraduate Catalog at catalog.buffalo.edu.) Students can resign from courses until the end of the eleventh week of classes for a fall term and the twelfth week of classes for a spring term (due to Spring Recess not being counted as an instructional week of courses).11. The most commonly used academic advising forms are housed on three central websites. Which is NOT one of the websites that centrally houses advising forms? Undergraduate Academic Advisement, Help Center. (Go to advising.buffalo.edu and select the Help Center tab.) Office of the Registrar, Forms. (Go to the Office of the Registrar site at registrar.buffalo.edu and select the Forms tab.) Office of the Registrar, Faculty and Staff Information. (Go to the Office of the Registrar site at registrar.buffalo.edu and select the Faculty and Staff tab.) UB Curriculum, Information for Staff.Hint12. It is important for students to understand how academic progress impacts eligibility for State and Federal Financial Aid. If students receive State or Federal Financial Aid, what should students frequently do? Meet with their Financial Aid Advisor. Consult the Financial Aid Office website for updated information. Check their UB email account for communications from the Financial Aid Office. Check the Finances and To Do section of their MyUB HUB Student Center. All of the above.13. Which website provides information on the types of Alternative or Exam Credit accepted by UB, including what credits and scores are articulated to UB courses? Office of the Registrar, Alternative or Exam Credit. (Go to registrar.buffalo.edu, select Transfer Credit tab and Alternative Exam Credit.) TAURUS, Alternative or Exam Credit. (Go to taurus.buffalo.edu and select Alternative Exam Credit.) University Degree and Course Catalog, Alternative Credit Overview. (Go to catalog.buffalo.edu, select the Policies and Procedures tab and Alternative Methods for Earning University credit.) UB Curriculum, Information for Staff. All of them, except for the UB Curriculum, Information for Staff site.Hint14. A student completed coursework at her previous institution that does not appear in TAURUS but may work towards her major or UB Curriculum (or General Education Requirements). What should the student be advised to do? Contact her Academic Advisor with a copy of the transfer course description for review. Submit a Course Articulation Request Form via the TAURUS website and include a copy of the transfer course syllabus for review. Arrange a meeting with the UB Academic Department that offers a comparable course to discuss the review of the transfer course.15. Which is NOT a qualification to properly file an Academic Withdrawal Petition on behalf of a student? If a student receives Financial Aid, he or she is required to consult with a Financial Aid Advisor to fully understand the impacts an approved withdrawal may have on his or her awards. Withdrawal requests need to be submitted within one semester of the event (by the Friday before the first day of classes for the following fall or spring term). Withdrawal requests need not include all courses in the given semester being petitioned. Required documentation needs to include the specific date of onset of illness or circumstances, including dates of treatment during the semester in question, opinion as to the ability of the student to perform academically during the semester in question, and be signed by a health care professional. The request needs to include an unofficial UB transcript, highlighting the semester being petitioned. The request needs to be signed by the student, Academic Advisor and Advising Administrator from that unit before submitted to the Academic Withdrawal Committee for review.16. A student needs to resign one of his courses, which will drop him below full-time (12 credit hours) for the semester. What implications need to be reviewed with the student before he resigns? The academic impact of an R grade on his record, including addressing any concerns about the frequency or pattern of R grades, if the course is an impacted class and completion of credits or time to graduation issues. Checking with Financial Aid to learn how changes in his course load could impact his aid, including loan repayment. Verifying if his medical insurance eligibility is based on changes in course load. Notifying the International Student and Scholar Services (ISSS) Office, if he is an international student. Informing the Veterans Affairs Office, if he is a veteran. If he resides in Campus Living (University Residence Halls and Apartments), confirming his eligibility to continue his residence as long as he is enrolled in at least one course. Verifying if his change in full time status will not impact any other benefits he receives, such as car payments. Understanding when the last day to resign is and that he has until 11:59 p.m. via his MyUB, HUB Student Center to resign. All of the above.Feedback Please take a few moments to provide feedback on the New Advisor Training and Continuing Education Guide, including Module 9: Testing Your Knowledge! Thank you. 1. The New Advisor Training and Continuing Education Guide was helpful. Very helpful. Somewhat helpful. Needs improvement.2. Module 9, Testing Your Knowledge was helpful. Very helpful. Somewhat helpful. Needs improvement.3. How could the New Advisor Training and Continuing Education Guide be improved?4. How could Module 9, Testing Your Knowledge be improved?